News and events help

This page contains information about each field on the form used to submit events.

Event type

Choose an event type from the supplied categories, or select the other option and type your category in the textfield provided.

The event type appears in the heading of the event when it is listed.

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Title

A short title for your event, for example, if you're advertising a play this field might be Romeo and Juliet.

Titles must be less than 50 characters.

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Summary

A brief description of your event, or the tagline associated with it. For example for the play Romeo and Juliet, the summary might be A timeless tale of two starcrossed lovers.

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Contact for event information

The person or organisation people should contact for more information.

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Email for event information

An email address for the contact person or organisation.

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Phone number for event information

A phone number for the contact person or organisation. 

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Description

In this field, you should include details such as:

• who is in the event
  
• what the event is about
• where it wil be held
• when it will be held.
  

You should be put all this information in the one sentence.

For example:

Computer Science staff will star in the play Romeo and Juliet at the Octagon Theatre, UWA, this Friday, September 23.   

After the first sentence, add two to three more sentences with details such as:

• who the event is for
• the time the event starts and finishes
• costs, such as ticket prices
• other interesting highlights.

Other things to consider:

• keep the description to a maximum of five sentences
• start each sentence on a new line
• use active voice to help make it punchy
• avoid flowery language
  
• avoid using html (it does not work).

Your description must stand alone. That is, give the reader the full picture of the event.

In some calendars, the only fields that are displayed are the title, summary and description fields.

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Speakers

A short list of speakers by name, and position if appropriate.

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Location of the event

A short description of the location. For example, 'The Octagon Theatre, The University of Western Australia'.

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URL for event information

Make sure you include http:// prefix, as it will actually be a link. For example, 'http://events.uwa.edu.au/'.

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Date start

This is the first date your event is actively open.

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Date end

This is the last date on which your event is actively open.

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Mail to list

Choose how many days before your event that you would like information sent to the events mailing list. If you do not wnat details of your event sent to the mailing list select 'Never'.

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Embargo before

Your event will be published on this date.

Before this date, the event details are hidden from everyone except you and the owners of calendars.

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Embargo after

The event will not be deleted, but only you and owners of calendars will see it.

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Comments

Leave a comment for calendar administrators. These comments are not published.

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Submitted by

You cannot alter the submitted by field - it is automatically populated  with your information.

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Approval ranking

The more calendars the event is published on, the higher its ranking. The higher the ranking, the more frequently the event ad will be displayed.

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